Service
Bookkeeping & Accounting
Multi-currency bookkeeping, monthly management accounts and year-end financial statements, produced to a timetable you can actually plan around.
Most of the businesses we take on do not have a bookkeeping problem in the abstract. They have numbers that arrive too late to act on, a trial balance nobody is confident in, and a year-end scramble that produces financial statements three months after they would have been useful.
We take over the ledger — or rebuild it — and run it to a monthly cycle. The output is a set of management accounts you receive on a known date each month, and a year-end file that is ready for audit rather than needing to be assembled for one.
What the engagement covers
- Transaction processing and ledger maintenance, in ZWG and USD, with original currency, rate and rate source recorded on every foreign-currency entry
- Bank, debtor, creditor, intercompany and control account reconciliations, cleared monthly rather than at year end
- Fixed asset register maintenance including additions, disposals and depreciation
- Monthly or quarterly management accounts with commentary — not just a P&L export
- Cash-flow reporting and debtor ageing, because in this market that is usually the number that matters
- Year-end financial statements under IFRS or IFRS for SMEs
- Audit-ready working paper files with lead schedules agreeing to the trial balance
- Accounting system setup, migration and chart of accounts design
How we approach it
Establish a reliable opening position
We do not start processing on top of a ledger we have not validated. Opening balances are agreed, control accounts reconciled, and anything unexplained is identified and dealt with before it rolls forward another year.
Design the chart of accounts around your decisions
A chart of accounts that mirrors how you actually run the business — by branch, contract, funder or product line — makes management accounts useful. One inherited from a template does not.
Set the currency policy explicitly
Functional currency, presentation currency, translation rates and rate sources are decided and documented at the outset. Left to system defaults, these produce results that are difficult to defend later.
Close monthly, not annually
A month that is closed and reviewed is a month that will not need reworking in the audit. This is the single change that most reduces year-end cost.
Reporting frameworks
- IFRS and IFRS for SMEs
- Companies and Other Business Entities Act [Chapter 24:31] record-keeping requirements
- IAS 29 considerations arising from Zimbabwe’s designation as a hyperinflationary economy, where applicable to the entity
- Donor and funder reporting formats where an NGO client requires them
Common questions
It is the normal starting point. We will tell you honestly what it will take to get to a reliable trial balance, and quote the clean-up separately from the ongoing work so you can see what you are paying for.
Not necessarily. We work with what you have where it is fit for purpose. Where we do recommend a change, we will say why, and we handle the migration and the opening balance reconciliation.
No — independence requirements prevent a firm from auditing financial statements it prepared. Where an audit is required we help you scope it and work alongside the appointed auditor. It is worth settling this split before year end.
Need help with bookkeeping & accounting?
Tell us where you currently stand. We will come back with a scope, a fee basis and an honest view of whether we are the right firm for it.